Managing Admin Users

#Overview

Admin users are the people who can log into your CMS Max admin panel to manage content, settings, and other site features. You control who has access — you can add new users, update their information, and remove access when it is no longer needed.

#Viewing Admin Users

1. Navigate to Settings > Admins in the sidebar.
2. You will see a list of all current admin users, their email addresses, and their roles.

#Adding a New Admin User

1. Navigate to Settings > Admins.
2. Click New admin.
3. Fill in the required fields:
   • Name — The user's full name
   • Email — Their email address (they will use this to log in)
   • Role — Select the appropriate role for this user
4. Set a Password and confirm it.
5. Click Create.

The new user can now log in at your admin URL using their email and password.

Tip: Let new users know their login URL (yourdomain.com/webadmin) and ask them to change their password after their first login.

#Editing a User

1. Navigate to Settings > Admins.
2. Click the edit icon next to the user you want to update.
3. Make changes to their name, email, password, or role.
4. Click Save.

#Resetting a User's Password

If an admin user is locked out or needs their password reset:

1. Ask the user to visit the login page and click Forgot your password?
2. They will receive a reset email and can set a new password themselves.

Alternatively, if you have the ability to edit users:

1. Open the user's profile in Settings > Admins.
2. Enter a new temporary password in the Password field.
3. Click Save and share the temporary password with the user securely.

#Removing a User

1. Navigate to Settings > Admins.
2. Select the checkbox next to the user (or users) you want to remove.
3. Click the Delete bulk action.
4. Confirm the removal.

The user will no longer be able to log into the admin panel.

Important: Removing a user does not delete any content they created. Pages, posts, and other content items they managed will remain on the site.

#Best Practices

• Only grant access to people who need it. Limit admin accounts to those who actively manage the site.
• Remove accounts promptly when someone leaves. If an employee or contractor no longer works with you, remove their access right away.
• Use strong passwords. Encourage all admin users to use unique, strong passwords and not to share their credentials.
• Review your user list periodically. Check Settings > Admins every few months to confirm all accounts are still needed.

#Frequently Asked Questions

#Can I limit what certain users can do?

CMS Max supports user roles that control which parts of the admin panel each user can access. The available roles depend on your site's configuration. Contact support if you need specific role restrictions set up.

#I added a user but they did not receive an invitation email

Check that the email address was entered correctly. Ask the user to check their spam folder. If the problem persists, set a temporary password for them manually and share it securely.

#Can a user have access to multiple sites?

Admin user accounts are specific to each site. If a person needs to manage multiple CMS Max sites, they will need a separate account on each one.